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C2D FAQs
Downloadable/Printable version is available here.
- If a staff member qualifies as more than one category (ex: woman and minority), can I count them twice?
- What if they provide a verification document that is not on the list?
- Who is supposed to follow up with references?
- For calculations of managers and executives' staff, is that percentage against all staff or out of managers/executives?
- The vendor claims they provided verification, but I cannot find it.
- How do I find my commitment to diversity scores?
- What if there are no verification documents provided?
- Are contracted workers included in all staff?
- What is the difference between an actionable and overarching policy?
- I accidentally deleted the formula on the score sheet; what do I do?
- What if they reference LBGTQ as a minority?
- Does the company owner count as an executive?
- What if there is no BEP Goal?
- What is a failed event?
- Can I provide a phone number or email for reference?
- How can I trust the verification provided?
- Can DEI Time be compensated?
No, they would still be one out of your total number. For example, if you have an African American woman on your staff, that will count as one out of the total.
It is up to the evaluator's discretion to determine if the document adequately supports the offeror's claims.
Evaluators should be able to check the attached documents for written references. No one should be required to call or email.
The percentage is against the managers and executives. For example, if you have five managers and one qualifies as WMD, your percentage would be 20%.
If the verification box is checked, but the document is not included in the zip file/pdf portfolio, it does not receive the points.
One can view the procurement scoring by submitting a Freedom of Information Act (FOIA) request to EEC.LegalStaff@illinois.gov.
The points cannot be rewarded if no verification documents are provided to support the offeror's claims. If the verification box is checked, but the document was not attached, it will not count.
No. Contracted staff should not be included in total or WMD counts.
An overarching policy would be a company’s philosophies, defined culture, and high-level aspirations, while an actionable policy would be about the framework for achieving objectives and process guidelines.
Each calculated number has the scoring formula copied in the comments. Copy and paste it back into the formula bar. Alternatively, a new scoring sheet can be downloaded to replace the defective one.
Currently the commitment to diversity will be defining minority as a person who is a citizen or lawful permanent resident of the United States and who is any of the following races or ethnicities: American Indian or Alaska Native (a person having origins in any of the original peoples of North and South America, including Central America, and who maintains tribal affiliation or community attachment); Asian (a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, but not limited to, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam); Black or African American (a person having origins in any of the black racial groups of Africa); Hispanic or Latino (a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race); Native Hawaiian or Other Pacific Islander (a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands).
Yes. Executive roles include owners, chief executive officer, chief operating officer, chief financial officer, president, vice president, director, and chair.
If the bid does not have a BEP goal, 5 points should be automatically awarded.
If a DEI event was planned but suffered poor turnout, didn't raise fund goals, or was canceled due to unforeseen circumstances, points will still be awarded for the time and money spent.
No. References may not respond, or phone numbers/emails get put in incorrectly. A written reference helps ensure an offeror's claims will be fairly verified.
The vendor is responsible for ensuring that their verification is accurate and honest. If challenged, it will be their obligation to prove the document's validity.
Yes. Even if the offeror was paid for their time doing a DEI qualify activity, it can count towards their hours.